Use the same tense throughout. They are not an official record of a meeting unless this has taken place. Is this a regular weekly or annual meeting, a smaller committee meeting, or a meeting convened for a special purpose?
If the secretary is expected to take formal minutes, ask whether the group follows Robert's Rules of Orders or a different guide. Featured Blog. Wow,l love this clarification Reply. If a motion has been put forth, be sure to record the exact wording and the mover of the motion, just like you would with any other motion. Not quite. Regardless of whether board directors take a turn filling the responsibility of the Company Secretary, all board directors should understand why meeting minutes are important; what components should be included in the recording of the minutes; how to record actions and decisions; and how to use the minutes to help guide long-term planning.
Pre-Planning Record taking - at the meeting Minutes writing or transcribing Distributing or sharing of meeting minutes Filing or storage of minutes for future reference.
You may or may not be asking yourselves: Then, at the meeting, the consent agenda is part of the process of the meeting. This is a fancy term for attendance sheet.
If the same topic is brought up twice, do not group them together. The exact wording of the motion beginning "I move".
Among other things, your meeting minutes should reflect a record of motions , votes, and abstentions. Personal interpretations and feelings of the minute taker must not be entered into the record. Members who voted no or who abstained from the vote may be set apart from any lawsuits filed against the board or the corporation. Can you please give a sample format to view?
Try again. Unless there is only one page, each page should be numbered to ensure that each recipient has a complete set of minutes. If you have a secure way to store and send meeting minutes, you can send the minutes to attendees for review prior to finalizing and signing off on the minutes.